Programme Approval, Update, and Withdrawal for Taught Programmes

Deadlines/Timelines

The Admissions Steering and Strategy Committee has resolved that the key material areas of the curriculum need to be in a fixed state at an earlier point so that we can make offers sooner and send key information with those offers.

Subject to any adjustments being made by the Admissions Steering and Strategy Committee, the 2021-22 deadlines for material changes and minor non-material changes for 2023 entry are set out below, as to the deadline for upload of programme specifications with or without material changes. Proposals should be submitted to the relevant College committee for endorsement in time to meet the deadlines. A full list of PASC dates for 2021-22 can be found on the PASC web page. Please note these are the final University deadlines and Programme directors should liaise with the College Quality Officer regarding College deadlines and plan which committee to aim for.

New Programme Approval

To allow adequate time for advertising and recruitment to both UG and PG programmes, it has been agreed that full approval should be completed a year in advance of the expected delivery date to allow for programmes to be set up and offers made. New programme approval deadlines/timelines will now be in line with those for curriculum changes. For 2023 entry, new programmes must have College and University sign-off by 10th June 2022 and Programme Specifications uploaded to SITS via MAP by 31st August 2022.

Material changes for 2023 entry

Date	Action
11 May 2022	Deadline for submission of documentation to PASC Secretary. This includes proof of endorsement by College/School Learning and Teaching Committee (or other College approval committee e.g. QSC/CDSC) and Student Consultations (if the changes affect current Students)
18 May 2022	Final PASC meeting at which consideration of material changes for 2023 will take place
03 June 2022	Action any conditions set by PASC
10 June 2022	Approval by PASC Chair’s Action (if not already approved at the PASC meeting)
31 August 2022	Upload the amended Programme Specification via MAP to the applicable year of entry i.e. 2023/24

Minor non-material changes for the 2023 entry

Date	Action
10 June 2022	Approval by College Learning and Teaching Committee (or other College approval Committee e.g. QSC/CDSC)
31 August 2022	Upload the amended Programme Specification via MAP to the applicable year of entry i.e. 2023/24

No material changes to Programme Specifications

Date	Action
31 August 2022	Upload the amended Programme Specification via MAP to the applicable year of entry i.e. 2023/24

Other University Deadlines

Activity	Deadline
UCAS Application Deadline (for September 2022 Start Programmes)	January 2022 (all programmes apart from Medicine) October 2021 (Medicine)
Inclusion in 2023 PG Prospectus	April 2022
Inclusion in 2024 UG Prospectus	October 2022
KIS/Unistats deadline (for September 2023 start programmes)	August 2022

It is the expectation that all proposals are reviewed through a full PASC meeting. In exceptional circumstances, additional approval methods may be agreed upon in discussion with the PASC Chair.

For programmes with non-standard entry dates, which are not part of the UCAS entry/admissions cycle, the approval schedule will need to be adjusted accordingly. Please click here for deadlines.

Transition to a 15/30 credit structure

ULTC Approved Process for UG and PG Taught Programme transition to 15/30 credit structure, May 2018.

The process outlines timelines and documentation requirements for new and existing programmes transitioning to the 15/30 credit structure plus advice on applying for exemptions (permanent and temporary from the new structure) and non-standard intakes and withdrawals.