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Recruiting / Engaging employees - Information for managers

This section contains information on the various ways that someone may become employed/engaged/associated with Aston University. Click on each tab below for more information. 

The majority of staff at Aston will be contracted employees, where they will go through a full recruitment process to gain their position. The contracts may either be permanent or fixed term both full time and part time.

I want to recruit a contracted employee

When a School or individual staff member has secured a research grant that has a specific researcher named on the grant documentation, and that grant cannot commence at the Institution without that individual taking up the post.

I want to recruit a named or sponsored worker

Where schools and departments have a need for short term cover, casual staff may be used. These are workers who work for the University on an 'as and when' basis and there is no formal contract of employment. 

I want to engage a casual worker

The information and guidelines which follow are to assist Schools/Departments in operating the procedures for the appointment of Agency Workers. Whilst every attempt has been made to ensure that they are as comprehensive as possible, situations may arise which are not covered. In these circumstances, please contact your HR Business Partner.

The following three agencies are approved suppliers with Aston University and we have a designated Account Manager at each agency. These agencies should always be used in the first instance:

  • EP Professional
  • Hays
  • Pertemps

Purchase orders need to be raised.  All agencies have been advised not to accept a booking without a PO number. Timesheets will  be sent on a weekly basis to be signed off by the Hiring Manager and this will be used as the basis to raise the invoices. Invoices will be sent in arrears for work completed. Payment terms are the University’s standard payment terms 

For full details and details of the individual account managers please visit the Procurement intranet page

Aston University offers three types of unpaid or adjunct academic appointment; Emeritus, Honorary and Visiting. Please download the guidance and form below for more information.

If you are considering employing a placement student, either paid or voluntary, to fill a role within your Department or School, please contact the Placement Team via 0121 204 3033 or placementsupport@aston.ac.uk

Apprenticeships have changed.  Apprenticeships can now be accessed by anyone aged 16 to retirement either seeking employment or already in a job. Apprenticeships are available from GCSE level up to master’s degree level, covering an increasing number of professions, and with the University paying the new apprenticeship levy, the cost of an apprenticeship is likely to be already covered.  Apprenticeships are available to both new and existing staff.

For more information visit our Apprenticeships page

An off-payroll worker is anyone engaged for work as a Personal Services Company who has been classified by the ‘Employment Status Service’ tool provided by HMRC as an ‘Employee’. 

HMRC have a new online tool, the “Employment Status Service” (ESS) which can be accessed via the following link:  https://www.gov.uk/guidance/check-employment-status-for-tax. 

IR35 Off-Payroll Worker Engagement Form

If you are hiring and paying someone from outside of the UK, there are a number of things you need to be aware of. Visit our dedicated Immigration webpage for more information.

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Recruitment and Selection Training

Use the Aston Staff Portal to book your training.

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For discussions about filling your vacancy contact your HR Business Partner in the first instance.

The Recruitment Team will then be able to assist you with specific queries. 

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Meet the Recruitment Team

  • Caroline O'Gorman, Recruitment Partner,
    ext 4053
  • Karen Clinton, Recruitment Administrator,
    ext 3155
  • Grace Ntamiria, Recruitment Administrator,
    ext 3323
  • Jennifer Thompson, Recruitment Administrator (Maternity Cover) ext 3351

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