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POLICY & PROCEDURES - OTHER POLICIES & PROCEDURES

Procedures for Appointment and Honoraria of Appointed Officers

The following proposals for the Appointment of Officers of the University and Appointed Officers within Schools of Study, were approved by the Executive Committee to be applicable from 31 May 2008.

Appointed Officers include the following:  the Senior Pro-Vice-Chancellor, Pro-Vice-Chancellors, Executive Deans, Associate and Deputy Deans, Subject Group Convenors and other School appointments (e.g. Course/Programme Directors etc.)

These Procedures also cover the payment of Honoraria to appointed officers.

 

Background

The following proposals for the Appointment of Officers of the University and Appointed Officers within Schools of Study, were approved by the Executive Committee to be applicable from 31 May 2008.

The procedure for the appointment of Appointed Officers is as follows:

Appointment Process

1.    Pro-Vice-Chancellors

The procedure for the appointment of Pro-Vice-Chancellors (including the Senior Pro-Vice-Chancellor) is set out in Ordinance 1 of the Charter and Statutes of the University (http://www1.aston.ac.uk/registry/for-staff/regsandpolicies/charter-statutes-ordinances/)   .

The procedure involves the Senate in approving a Search Committee to submit nominations to the Vice-Chancellor.   The Vice-Chancellor may submit one, or more, names for election by the Senate.   The name of the person elected by the Senate is then submitted to the Council for appointment as Pro-Vice-Chancellor.

Pro-Vice-Chancellors normally hold office for terms of up to five years.  This may be renewed for further periods on the recommendation of the Senate, if approved by the Council.

Where the term of office of a Pro-Vice-Chancellor is due to expire, the Vice-Chancellor should be informed no later than 9 months prior to the date of expiry of the Office

2.    Executive Deans

Executive Deans are appointed by the Vice-Chancellor, subject to the approval of the Council, for a period of five years. Candidates (whether external or internal) for the post of Executive Dean will be interviewed by the equivalent of a Professorial Appointments Board chaired by the Vice-Chancellor.  (see Ordinance V of the Charter & Statutes:  http://www1.aston.ac.uk/registry/for-staff/regsandpolicies/charter-statutes-ordinances/) and the Code of Practice on Recruitment and Selection.

Where the term of office of an Executive Dean is due to expire, the Vice-Chancellor should be informed no later than 9 months prior to the date of expiry of the Office

3.    Associate and Deputy Deans

These Officers are nominated by the relevant Executive Dean.  They are appointed for a period of up to three years, renewable.

Where the term of office of an Associate Dean is due to expire, the Executive Dean should be informed no later than 6 months prior to the date of expiry of the Office.

4.    Subject Group Convenors

These Officers are nominated by the relevant Executive Dean.  They are appointed for a period of up to three years, renewable.

Where the term of office of a Subject Group Convenor is due to expire, the Executive Dean should be informed no later than 6 months prior to the date of expiry of the Office.

5.    Other School Appointments (e.g. Course/Programme Directors etc.)

Executive Deans are responsible for appointing and monitoring these appointments in consultation with the School Board.  They may be appointed for periods of up to three years, renewable, and they are not normally remunerated.

Honoraria

1.    Pro-Vice Chancellors, Executive Deans, Associate Deans and Subject Group Convenors will receive an annual honorarium determined by the University’s Remuneration Committee.

2.    In order to ensure that honoraria remain in line with nationally agreed pay awards, the Remuneration Committee has agreed that honoraria for be calculated as a percentage of the national professorial minimum salary, rounded to the nearest £100.    Three levels of honoraria have been established and the agreed percentage rate for each level is as follows:

Level 1

comprising Senior Pro-Vice-Chancellor & Executive Deans                    20%

Pro-Vice-Chancellors                                                                                       15%

Level 2

comprising Associate and Deputy Deans                                                     11.5%

Level 3                                                                                                                            

comprising Subject Group Convenors                                                             8%

3.    Where an individual holds two offices (e.g. Associate Dean Research for the School and Subject Group Convenor), the following rules apply:

a)    If the two roles are related (as in the above example) the full honorarium is paid for the higher rated office, plus half the honorarium for the lower rated office.

b)    If the two roles have no link at all (e.g. PVC and Subject Group Convenor) the full honorarium appropriate to each office is paid.

c)    If either office is relinquished, the full rate for the remaining role becomes payable.

4.    When an individual relinquishes a role, the following rules apply to the payment of the honorarium:

a)    If the individual is asked to stand down from the office, the appropriate honorarium normally continues until the anticipated expiry date, but does not attract further cost-of-living increases.

b)    If the individual resigns from the office voluntarily, the honorarium is discontinued from the effective date of the resignation.

Honoraria and Additional Payments