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Staff Expenses

Expense claims must comply with the Expenses and Hospitality Policy.  Detailed guidance on what can and cannot be reimbursed through the expenses procedure is given below.  Expenses will not be subject to income tax or national insurance as long as the guidance is followed.

From 4th April 2016 it will be possible to submit staff expenses via the Aston Staff Portal

Please be reminded that this online system will fully replace the existing paper system from 10th June 2016, after which date any paper expense claims will be returned to the claimant.

Guidance on using this is available here. Briefing sessions will be available during April and May for staff and expense approvers, for further information please contact hrsystems@aston.ac.uk.

Expenses & Hospitality Policy

Expenses & Hospitality: Summary Guidance for Employees

Expenses & Hospitality: Supplementary Note for Non-employees

Expenses claim form notes only 

(Please read the associated notes as these give details of current expense rates and  which items need receipts). 

Casual Worker Expenses
(Please note that these must be agreed in advance with the Executive Dean/Head of Department)

Valid Staff Expense Accounts

Submit an expense claim here