Car Park Scheme

Staff wishing to join the car parking scheme to use on campus car parking must apply online from the Security intranet site.

If our allocated spaces on campus are full, you may need to join a waiting list until someone leaves the scheme and a space becomes vacant.

Staff must be employed on a permanent or fixed-term contract to be eligible to join the car parking scheme. Emeritus Professors are the only exception to this rule.

There is no parking available for temporary, casual or placement staff, or for students who are also carrying out paid work.

Details of the car parking charges and further information on car parking facilities can be found on the Security intranet pages http://www.aston.ac.uk/staff/security/staff-car-parking-scheme/

What is the benefit of applying the Flexible Benefits Scheme to Staff Car Park Charges?

Under the Flexible Benefits Scheme, instead of the car park charges being collected from your net pay, you may exchange an amount of gross salary that is equivalent to the charge. The result being that you will pay less income tax and less National Insurance, thereby reducing the cost of car park charges. This means that the actual cost to a lower rate tax payer will be at least 20% less than the gross charge and at least 40% less for higher rate tax payers. The actual cost is further reduced by savings due to paying less National Insurance. It is important to note that using the Flexible Benefits Scheme in this way represents a change to the terms and conditions of your contract.

Can I opt out?

If you are a new employee or are applying for a car park space for the first time and you do not wish Flexible Benefits to apply to car park charges please obtain an opt out form from Peter Brookes, Deputy Chief Operating Officer’s Team Ext. 4582. Please note that if you opt out, the new rate of car park charges will be deducted from your net pay and you will not be able to achieve the savings in tax and National Insurance referred to in this memorandum.

Who is eligible?

Regularly paid employees can participate provided that after their salary has been adjusted they remain eligible to pay National Insurance contributions and their pay is above the National Minimum Wage. Employees who earn below this limit will still be able to obtain car park permits but will continue to pay for their car park charges at a pro-rated rate from net pay.

What happens on maternity leave?

Car parking deductions and access will cease during maternity leave. Staff Car Parking Scheme members should confirm with their HR Advisor if they wish to retain access to the car park during their maternity leave. The payment will continue to be deducted from salary.

Please note: No other party can use their car parking access fob, permit or space during a scheme member's maternity leave. This includes colleagues, temporary staff or partners.

What happens on Long Term Sick Leave or other Leave of Absence?

Staff on extended sick leave or other leave of absence will need to cancel their car parking payment. Please confirm this in writing to Payroll.

What happens on leaving employment?

On leaving the University, staff automatically leave the parking scheme and their payroll deductions are stopped and their fob deactivated.  If staff leave the University with the intention of being re-employed, even if there is only a month or two break they would need to re-apply to join the scheme, even if they still have their fob and permit.

Leavers should return their parking permit and fob to the Security Office on the last day of work.

What happens on retirement and returning to work under a different contract?

If, after your retirement date, you are going to be returning to work part time, or going onto a different contract, you can remain in the scheme only if you are employed on a permanent or fixed-term contract. If you return to work on a casual basis, you will not be eligible to remain in the scheme.

If you are returning as an unpaid emeritus member of staff, then you will need to gain specific advice about your car parking by contacting the Security Administrator.

Emeritus Professors:

The process for an Emeritus Professor is slightly different as they are not paid a salary.  In the first instance you must contact the Security Administrator by email to obtain an application/payment form and, once you have made your payment, either arrange for you to retain your current access fob, or arrange to meet you to hand over your fob and permit.  The payment rate will be equivalent to 50% of the lowest rate i.e. currently £157.50 per annum and will need to be paid in the form of an annual lump sum. 

Alternative Parking:

There is no occasional car parking facility on campus. Occasional parking is on the Millennium Point public car park off Jennens Road.