As a contract or potential supplier to Aston University, you need to be aware that Aston opporates its no order no pay rules when processing your invoices.
A review of invoices received at Aston is showing that in many cases suppliers are not stating order numbers on invoices. This makes it difficult for us to process the invoice, and can delay payment of your invoice.
Also invoices are being incorrectly addressed. This is a current problem with yourselves as the booker often receives the invoice – I believe that the bookers name is part of the invoice address field.
With effect from 1 August 2011 where there is no correct requisition number quoted on your sales invoice, or the invoice is incorrectly addressed, then the invoice will be returned to your company address unpaid. The correct address for all invoices for Aston University is as follows;
ASTON UNIVERSITY, FINANCE & BUSINESS SERVICES, PURCHASE LEDGER, ASTON TRIANGLE, BIRMINGHAM, B4 7ET
Exceptions to the rule:
· Where the university is making payment by procurement card via RBS so no invoice is processed
Urgent - Supplier actions
Ensure all invoices are correctly addressed
Always ensure you receive a requisition number at time of booking confirmation.
Always quote the correct requisition number on the invoice.
Review account and call off order details for Aston University where you have a number of accounts.