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Enrolment guide

Aston enrolment guide

One of the first things you will need to do is to enrol on your course at Aston. This formally admits you as a student of the University.


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UK/EU STUDENT ENROLMENT

Stage 1: Pre-Enrolment and Photo Upload: Online using MAP (My Aston Portal)

If you have firmly accepted an unconditional place at Aston University, you will be e-mailed your University network account login details from the end of August onwards. These login details are personal to you and will be used throughout your studies at Aston University, so please keep them safe. 

The e-mail will also include details of how to access our web-based portal, “MAP”, to update your personal details and check we have all the correct information for you.

As part of the pre-enrolment task, you’ll need to upload a photo of yourself. This photo is for your student uniCARD, which will stay with you for a few years, so smile and be happy.

Once you have completed this initial stage of enrolment, you will gain full access to the University Portal and a range of other useful information and tasks.

Email not arrived?

Firstly, please check your email’s junk folder, as sometimes emails get directed there by accident.

If you didn't provide an email address when you applied, or it has since changed, please contact the admissions staff for your programme. Their contact details will be on any offer letter you have received from us, or may be found at the bottom of your School’s web page - ABS / EAS / LSS / LHS

If you have supplied us with the correct email address, but have not received an email with your login details, please send an email to regenrolment@aston.ac.uk.

Stage 2: Face-to-Face Enrolment – 15th, 16th and 17th September 2017.

Face-to-Face Enrolment is the final stage before you become a fully enrolled Aston Student. We’ll send you an email on 11th September to let you know what time and day you can enrol. If you will be living on the University campus this will coincide with your move in time.

What should I bring to enrolment?

You should bring the following relevant documents:

  • Identification document(s):
Home/UK Students:
    • ­A valid passport, or
    • ­A full birth certificate, and one of the following: 
      • Driver’s license (photocard)
      • Valid proof of age ID/Citizen card
      • An old college card
      • HM Forces ID card
      • An employee ID card

EU/EEA Nationals:

    • ­A valid passport, or
    • ­National Identity card
  • Original Qualifications*
    • ­*You don’t need to bring these if you sat GCE/VCE A levels, AS levels or Double Awards, or IB examinations.
    • ­If you sat any other type of examination, please bring the certificate(s) with you to face to face enrolment
  • Proof of funding*
    • ­*You don’t need to bring this if you have a loan from the Student Loans Company, or if you’ll be paying for your studies on your own.
    • ­If you are being sponsored to study at Aston, please bring your sponsor letter with you to face to face enrolment.

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INTERNATIONAL STUDENT ENROLMENT

Stage 1: Pre-Enrolment and Photo Upload: Online using MAP (My Aston Portal) 

If you have firmly accepted an unconditional place at Aston University, you will be e-mailed your University network account login details from the end of August onwards. These login details are personal to you and will be used throughout your studies at Aston University, so please keep them safe. 

The e-mail will also include details of how to access our web-based portal, “MAP”, to update your personal details and check we have all the correct information for you.

As part of the pre-enrolment task, you’ll need to upload a photo of yourself. This photo is for your student uniCARD, which will stay with you for a few years, so smile and be happy.

Once you have completed this initial stage of enrolment, you will gain full access to the University Portal and a range of other useful information and tasks.

Email not arrived?

Firstly, please check your email’s junk folder, as sometimes emails get directed there by accident.

If you didn't provide an email address when you applied, or it has since changed, please contact the admissions staff for your programme. Their contact details will be on any offer letter you have received from us, or may be found at the bottom of your School’s web page – ABS / EAS / LSS / LHS

If you have supplied us with the correct email address, but have not received an email with your login details, please send an email to regenrolment@aston.ac.uk.

Stage 2: Passport and Visa Upload: Online using MAP

Once you have completed your pre-enrolment task online, you will be sent a link to access the Passport and Visa MAP task, where you can upload details of your UK visa or immigration permission.

Once you have completed this task you’ll be ready to come to your face to face enrolment appointment. Make sure to bring your passport and visa with you so that we can check they match with the scans that you uploaded.

 

Stage 3: Face-to-Face Enrolment - 15th, 16th and 17th September 2017.

Face-to-Face Enrolment is the final stage before you become a fully enrolled Aston Student. We’ll send you an email on 11th September to let you know what time and day you can enrol.

If you have applied for a Tier 4 visa and you used Aston University as your collection point, then we will also have your BRP card ready for you to collect.

What should I bring to enrolment?

You should bring the following documents:

  • Passport and visa
    • You should have already uploaded scans of these when you completed the MAP task, but we’ll double check the originals at enrolment.
  • Original Qualifications
    • ­These are the qualifications that we have used to offer a place on your course.

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STUDENT RECORDS

The information you provide at enrolment is used to form your student record. It is vital that these details are as accurate and as up-to-date as possible. This will enable us to ensure that you always receive the correct service from us, that all relevant course and personal information is included in your final award (such as your correct full name on your degree certificate) and that we can contact you, or your next of kin, in an emergency. 

You can update many of your personal details via MAP, but if you wish to change the nature of your studies, such as change programme or move to part-time, you will need to discuss it with your tutor first. 

The most common details that may change are:

Change of Contact Details

Once you are enrolled at Aston University, you should keep your address details, including telephone and e-mail details, up to date via MAP.

Change of Programme or if you were thinking of leaving

If you have doubts about your programme, it is important to get accurate information and advice in order to ensure future entitlement to funding from your local authority or other sponsors. There are a number of people who you can talk to such as staff in your School of Study, a Student Adviser in The Hub or in the Advice and Representation Centre (ARC), based in the Students’ Union. Remember to keep your School of Study and Local Authority informed of your decisions to prevent any problems with your tuition fees.

Change of Circumstances: UK/EU Undergraduates

If your circumstances change at any stage during your studies or before you begin your course, you must tell your Award Authority (eg Local Authority) immediately. In particular, they will need to know if you change institution, course, address or suspend or leave your studies. You can download a form (CO1) for this purpose from their website - the Advisers in the Hub and ARC can help with this.