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Enrolment at Aston University

One of the first things you will need to do is to enrol on your course at Aston. This formally admits you as a student of the University.

Download our 2015/16 Enrolment Guide (PDF). 

 

UK

Stage 1: Pre-Enrolment: Online using MAP (My Aston Portal) - from 1st September 

If you have firmly accepted an unconditional place at Aston University, you will be e-mailed your University network account login details from 1st September. These login details are personal to you and will be used throughout your studies at Aston University, so please keep them safe. 

The e-mail will also include details of how to access our web-based portal, “MAP”, to update your personal details and check we have all the correct information for you. Once you have completed this initial stage of enrolment you will gain more access to the University Portal and be able to perform other tasks.

Email not arrived?

Firstly, please check your email’s junk folder, as sometimes emails get directed into the junk folder by accident.

If you didn't provide an email address when you applied, or it has since changed, please contact the admissions staff for your programme immediately. Their contact details will be on any offer letter you have received from us, or may be found at the bottom of your course's web page.

If you have supplied us with the correct email address, but have not received an email from us with your login details, please send an email to regenrolment@aston.ac.uk.

Stage 2: Upload a photograph 

Once you have completed Stage 1, you'll be able to upload a photograph using MAP. You must do this before you attend face-to-face enrolment (Stage 3) and the photograph will also be used on your Aston ID Card.

For a step by step guide to uploading a photograph for your Student Identification card please click here.

Stage 3: Face-to-Face Enrolment

Face-to-Face Enrolment is the final stage before you become a fully enrolled Aston Student. Your enrolment slot will be on your Compulsory Academic Timetable found on MAP. Please make sure you attend this session as you will not have access to a number of Student functions until enrolment is complete.

Please ensure you bring appropriate identification with you, either a valid passport or a National Identity Card.


EU

Stage 1: Pre-Enrolment: Online using MAP (My Aston Portal) - from 1st September 

If you have firmly accepted an unconditional place at Aston University, you will be e-mailed your University network account login details from 1st September. These login details are personal to you and will be used throughout your studies at Aston University, so please keep them safe. 

The e-mail will also include details of how to access our web-based portal, “MAP”, to update your personal details and check we have all the correct information for you. Once you have completed this initial stage of enrolment you will gain more access to the University Portal and be able to perform other tasks.

Email not arrived?

Firstly, please check your email’s junk folder, as sometimes emails get directed into the junk folder by accident.

If you didn't provide an email address when you applied, or it has since changed, please contact the admissions staff for your programme immediately. Their contact details will be on any offer letter you have received from us, or may be found at the bottom of your course's web page.

If you have supplied us with the correct email address, but have not received an email from us with your login details, please send an email to regenrolment@aston.ac.uk.

Stage 2: Upload a photograph 

Once you have completed Stage 1, you'll be able to upload a photograph using MAP. You must do this before you attend face-to-face enrolment (Stage 3) and the photograph will also be used on your Aston ID Card.

For a step by step guide to uploading a photograph for your Student Identification card please click here.

Stage 3: Face-to-Face Enrolment

Face-to-Face Enrolment is the final stage before you become a fully enrolled Aston Student. Your enrolment slot will be on your Compulsory Academic Timetable found on MAP. Please make sure you attend this session as you will not have access to a number of Student functions until enrolment is complete.

Please ensure you bring appropriate identification with you, either a valid passport or a National Identity Card.


International

There is an additional task that International students will need to complete before you can go to your face-to-face enrolment session

Stage 1: Enrolment: Online using MAP (My Aston Portal) - from 1st September

If you have firmly accepted an unconditional place at Aston University, you will be e-mailed your University network account login details from 1st September. These login details are personal to you and will be used throughout your studies at Aston University, so please keep them safe. 

The e-mail will also include details of how to access our web-based portal, “MAP”, to update your personal details and check we have all the correct information for you. Once you have completed this initial stage of enrolment you will gain more access to the University Portal and be able to perform other tasks.

Email not arrived?

Firstly, please check your email’s junk folder, as sometimes emails get directed into the junk folder by accident.

If you didn't provide an email address when you applied, or it has since changed, please contact the admissions staff for your programme immediately. Their contact details will be on any offer letter you have received from us, or may be found at the bottom of your course's web page.

If you have supplied us with the correct email address, but have not received an email from us with your login details, please send an email to regenrolment@aston.ac.uk.

Stage 2: Upload a Photograph 

Once you have completed Stage 1, you'll be able to upload a photograph using MAP. You must do this before you attend face-to-face enrolment (Stage 3) and the photograph will also be used on your Aston ID Card.

For a step by step guide to uploading a photograph for your Student Identification card please click here.

Stage 3: Visa Scanning 

Please visit The Hub on the ground floor of the Main Building to have your passport scanned before you go to Stage 4 Face-to-Face enrolment. Please see the visa scanning page for visa scanning times during Aston Welcome.

Stage 4: Face-to-Face Enrolment

Face-to-Face enrolment is the final stage before you become a fully enrolled Aston Student. Your enrolment slot will be on your Compulsory Academic Timetable found on MAP. Please make sure you attend this session as you will not have access to a number of Student functions until enrolment is complete.

Please ensure you bring acceptable ID with you - either your (original) passport with Entry Clearance Visa or a Biometric Residence Permit.

Student Records

The information you provide at enrolment is used to form your student record. It is vital that these details are as accurate and as up-to-date as possible. This will enable us to ensure that you always receive the correct service from us, that all relevant course and personal information is included in your final award (such as your correct full name on your degree certificate) and that we can contact you, or your next of kin, in an emergency. You can update many of your personal details via MAP, but if you wish to change the nature of your studies, such as change programme or move to part-time, you will need to discuss it with your tutor first. 

The most common details that may change are:

Change of Contact Details

Once you are enrolled at Aston University, you can keep your address details, including telephone and e-mail details, updated via MAP.

Change of Programme or if you were thinking of leaving

If you have doubts about your programme, it is important to get accurate information and advice in order to ensure future entitlement to funding from your local authority or other sponsor. There are a number of people who you can talk to such as staff in your School of Study, a Student Adviser in The Hub or in the Advice and Representation Centre, based in the Students’ Union. For undergraduates, there is a section which summarises the issues and options for you. Remember to keep your School of Study and Local Authority informed of your decisions to prevent any problems with billing for fees.

Change of Circumstances: UK/EU Undergraduates

If your circumstances change at any stage during your studies or before you begin your course, you must tell your Award Authority (eg Local Authority) immediately. In particular, they will need to know if you change institution, course, address or suspend or leave your studies. You can download a form (CO1) for this purpose from their website and the Advisers in the Hub and ARC can help with this.

Religious

The University acknowledges that in the observance of your religion there may be certain holy days and religious festivals which will prevent your attendance at some examinations and assessments.  Please use the Religious Commitments task in MAP to let us know when you will be unavailable (please note this should only be used to let us know about unavailability due to religious commitments). 

Please complete this task before the expiry date defined in MAP

Although we are sympathetic to the religious commitments of candidates, it may not always be possible to accommodate all individual requirements.