Inter-Library Loans

Inter-Library Loans (ILL) is a system which allows you to obtain material from other libraries, which is not held here at Aston. We can normally obtain journal articles, books, conference papers or reports from anywhere in the world.

Before requesting an ILL, please check Library SmartSearch to find out if the item is available at Aston.

Aston staff and postgraduate researchers

You can order an ILL via your Library record:
You need to log in to your record with your Aston username and password, then select the link to 'Place an Inter-Library Loan Request.'  Journal articles will be supplied by email, so please ensure you have the FileOpen software installed before proceeding.

Taught students  (undergraduate and postgraduate)

You can order an Inter-Library Loan by downloading and completing an application form.  In line with the EU Directive on Copyright every person must sign a declaration that any photocopy supplied, is required for private study or research, that is not for a commercial purpose. Copies required for a commercial purpose are subject to payment of a copyright fee.  A signature from your project supervisor is required.  Please provide the source of your reference on the form so that it can be checked.  If you need assistance with completing your form, please ask at the Help desk.

What happens when my item arrives?

Books / whole journals: an email will be sent to your Aston email address and you can collect them from the Library Help desk. Please note that some materials are reference only and cannot be taken out of the Library building - these conditions are imposed by the lending library and we have to adhere to them.

Photocopiesan email will be sent to your Aston email address and you can collect your photocopies from the Library Help desk.

Requests take approximately ten days to supply. It is not possible to guarantee delivery, or to say precisely when an item will be supplied.

How long can I keep it?

Books / journals are loaned for approximately 5 weeks, but may be recalled earlier.

Photocopies are yours to keep.

Can I renew it?

Please apply to the Library Help desk if you wish to request an extension.  If this is granted, the renewal fee for BLDSC supplied items is £4.55 but other libraries may have different charges.  Not all items are renewable.

What happens if my item is overdue?

If an item is returned late you will be charged Aston University LIS overdue fines, plus a fine from the British Library Document Supply Centre (BLDSC).  This could be £4.55 (an automatic renewal fee) or £152.70 if the book is overdue and cannot be renewed.


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