Library Services (LS) Collection Management Policy

A PDF of the full policy is available to download.

Executive Summary


Library Services purchases and makes available library and information resources to support Aston’s learning, teaching and research.

The underlying principles are:

  1. To make most effective use of the budget available
  2. To maximise access by using electronic resources including those published as open access
  3. To provide a dynamic collection for the current academic interests of the University, working in partnership with Schools to achieve an appropriate balance of provision between the needs of the academic community as a whole and those of individual Schools.
In practise our Collection Management Policy can be summarised as:
  • LS advises on the level of budget required to maintain an appropriate level of resourcing, taking into account resources costs and changes in the University
  • The available budget is top-sliced to fund Core Resources, including major e-journal collections, that of general use across the University
  • A Library and Information Resources (LIR) Model distributes the remaining budget between Schools
  • Schools LIR budgets are managed by LS in partnership with Schools to provide specialised resources including books
  • Reading Lists are collected from Schools and used to generate the core of teaching stock purchases. LS works with Schools to provide reading list information and links in the virtual learning environment.
  • Electronic resources are selected whenever possible to facilitate maximum access and minimum use of space.
  • Book selection for research is carried out by academic staff and for teaching by both academic and LS staff with LIS Information Specialists managing the budgets and competing demands.
  • Interlibrary Loans supplement access to resources already available
  • Books and journals that receive low use are transferred to LS Stores from where they are made available for loan and use is monitored.
  • Books and journals are discarded, in consultation with Schools, when they are no longer relevant to the current needs of the University.