If you use images in your Word documents or PowerPoint slides it is highly likely that they are quite large and of a high quality. Microsoft Office stores the full high quality image even though you may have reduced the size, or cropped it after it has been inserted.
To overcome this and make the presentation smaller to print it is essential that the images are compressed.
Images can be resized quickly and easily from within the Microsoft Office environment.
Click the image that you want to change the size for
Do one of the following:
To change the width: drag one of the side centre handles to the left or right
To change the height: drag either the top or bottom centre handle up or down
To scale the image: drag a corner handle inward or outward
Cropping a picture reduces it's size by removing either the vertical and/or horizontal edges. This is often used to hide or trim a part of the image, either for emphasis or to remove unwanted portions.
You can crop any image, except an animated GIF, by:
To compress an image:
NOTE: The Automatically perform basic compression on save option applies only to the document that is open in the current program. All of the other options in the Compression Settings dialog box apply to all documents in Office Excel 2010, PowerPoint 2010 and Word 2010.