A mailing list is an e-mail address that contains a list of individual addresses so that you can send a single e-mail to multiple recipients in one go.
A standard set of staff distribution groups are generated nightly from the current HR Database. The full list of the available university wide and school email lists can be found here.
If the standard HR lists are not suitable then the options for requesting a self maintained mailing list are detailed below.
Student distribution lists can be viewed and mailed to using your address book within Microsoft Outlook - instructions are available for Outlook 2003, Outlook Web Access Premium and Light. Additionally,
Old-style distribution lists are listed through the mailhub web interface.
Request a new distribution list.
The following policy guidelines apply to both types of list, unless otherwise stated
Mailing lists can be created at the request of departments/divisions. Mailing lists for student societies and individual students cannot be created.
Each mailing list must have a unique name and description agreed with ISA.
Each mailing list must be owned and maintained by a named individual. It is the responsibility of the list owner to keep the contents of the list up-to-date.
Tips on naming lists
Keep it simple. For easy identification, prefix your department or school name eg. isa_listname or eas_listname.
Avoid odd characters. It is best to stick to a set such as [A-Za-z0-9_.-] .
Distribution lists can include other lists to help you avoid adding lots of individual addresses