Connecting Outlook 2007 or newer to Exchange

You can connect Outlook 2007 or newer to your mailbox using it’s native Exchange connectivity. This means it will synchronise your email, calendar, contacts and tasks to your mailbox and provide offline usage when your computer doesn’t have an internet connection.

Before making any changes to your computer, ensure you backup all data.

Please note, these instructions are provided by IT Services for you to use at your own risk. IT Services provided computers are pre-configured for Exchagnge access.

To configure Outlook 2007 or to connect to your mailbox, start by adding a new mail account.

Your Name: In the format username@aston.ac.uk

Email Address: In the format username@aston.ac.uk

Password: Your normal university password

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After you press Next, the account auto setup will begin.


As part of the auto-setup you will may need to enter your username and password again. Ensure you enter your username in the format CAMPUS\username along with your normal password:

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Upon successful completion of auto setup you will see confirmation that your email account is configured to use Microsoft Exchange. Press Finish to continue:

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Initially, you won’t see any mail, as Outlook sets up a local copy of your mailbox. Within a few minutes you should begin to see your mailbox in Outlook 2007 or 2010.

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Once you can see your mail, calendar and contacts setup should be complete. Depending on the size of your mailbox it will take from a few minutes upto a few hours for Outlook to download a full copy of your mailbox.