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Microsoft Exchange Staff E-Mail

All staff have access to a personal e-mail account which allows you to send and receive e-mails internally and externally, and share calendars and other information with colleagues.


E-mail is provided by Microsoft Exchange using either Outlook  2010 & 2013, or for Mac users, Office 2011.

Login to Webmail

Accessing your e-mail

Changing your display name and address list entry

Group email accounts and email aliases

Shared Calendars 

Room Mailboxes

Mailing lists including student mailing lists

Other information

Accessing your e-mail

You can connect most desktop and mobile e-mail clients to your mailbox either by using the Microsoft Exchange option in your e-mail client or via the IMAP or POP3 protocols. If your computer is provided by IT Services , it should already be pre-configured to access your e-mail account.

Changing your display name and address list entry

Your display name and address list details (such as department, job title and phone number) are based on the details in the online phone directory.

To update your staff listing, visit the online phone/e-mail directory and choose to add or change your entry.

To ensure your listing is syncronised, you must ensure your username (i.e. bloggsja) and your e-mail reply address (such j.a.bloggs@aston.ac.uk) are both entered correctly.

Group e-mail accounts

Shared e-mail accounts can be provided to allow role-specific e-mail to be recieved through a different e-mail address.


Mailing Lists

A mailing list is an e-mail address that contains a list of individual addresses so that you can send a single e-mail to multiple recipients in one go. 

We can provide two types of mailing lists - Distribution lists, which are typically used for one-to-many communication, and Mailman lists, which are typically used for many-to-many group collaboration.

Distribution lists containing students sorted by school, year, course and more are already provided and kept up-to-date.


 Other Information