Email Security - Best Practices

email security
Email is seen as a basic tool that is used daily for communications. Unfortunately, it can also be a prime route for malicious code to enter the University.

By following a few steps we can reduce the associated risks whilst using this service

  • Strong Password - This is the first fundamental step of email security. You should be very careful when choosing a password for your email account. Avoid easily guessable passwords. A medium length alpha-numeric password is what you should be aiming at. Also, never write down your password in your diary, or in any other similar place - Memorize it !!
  • Phishing Attacks - Email happens to be the most common medium for phishing attacks. Innocent users (as well as ignorant ones) often fall prey to such frauds and internet hoaxes and end up being conned.Phishing attacks are presently on the rise, therefore, always remain alert and verify the authenticity of the sender before you reveal any personal details or bank account information.
  • Attachments - Most internet and email viruses are sent in the form of attachments which are named in such a way, that the user inadvertently ends up clicking the attachment. Once this happens, the virus that is hidden in the attachment gets into action and then creates havoc. Therefore, you should be very careful while opening emails that contain attachments. Make it a point to study the subject of the email and the validity of the sender before you open any attachment.