Under the Points Based Immigration System (PBS), the University is the educational sponsor for your Tier 4 visa. Aston University holds a Tier 4 Sponsor licence. As your Tier 4 visa sponsor, the University is obliged to monitor your attendance and progress on your course and check you are not doing anything which breaks the conditions of your visa. Therefore, the University must keep records about you and report any changes or problems to the UKVI.
What records are kept by Aston University? // When must Aston report me to the UKBA? // What should I do? What if I need to leave during term time? // Further information
We (the University) must make and store a scanned copy of your passport and of your visa or biometric residence permit. If you require an Academic Technology Approval Scheme (ATAS) certificate, we need to have a copy too. ATAS is needed for some postgraduates in the Life & Health Sciences School and in the Engineering School.
We have to tell the UK Border Agency:
How you can help us:
Use MAP (the student portal on the internet) to tell us when your UK address or your mobile phone number changes.
If you have a new visa, renew or change your visa, please go to The Hub Advice Zone on the ground floor of the Main Building and take your passport and visa with you. The Hub will take a scanned copy of your new visa details. * This is not necessary if the International Student Advisers have obtained your new visa for you because they will automatically update University records.
If you are unable to attend lectures or sessions on your programme, for example because you are ill, please contact your School of Study to let them know.
If any other problems affect your attendance, please tell your School of Study or speak to one of the International Student Advisers based in The Hub Advice Zone.
If you have a meeting with a member of staff, you must attend that meeting on time or contact them to let them know why you are unable to attend.
Please see the information about authorised absences.
If you would like further information on Sponsorship duties, please contact one of the International Student Advisers who are based inThe Hub Advice Zone.
Upper Foyer Main Building, email@example.com, 0121 204 4567 This page was checked and updated on 14/04/2015 AJW