We understand that sometimes, full time students have to take a break from their studies. This could be because you are unwell, or because you have financial difficulties or for other personal reasons. Aston students in situations like this can suspend their studies be asking for a Leave of Absence. This is also called suspending study. A Leave of Absence can last between 60 days and up to 2 years but it is most commonly given for one academic year.
You can request a Leave of Absence (Suspension of Study) from your student home page on MAP. You will need to give a brief explanation of your reasons for suspending your studies and can upload any supporting evidence you have available. Your school will respond to your request through MAP so you need to check your student home page regularly.
You should also include the dates that you want the Leave of Absence to start and end but please remember that there is no guarantee you will be able to suspend your study for the exact dates you have requested. The length of Leave of Absence you can take and the date you can resume your studies will depend on how far into the academic year or term/teaching period you are and whether you will need to return to repeat any modules.
You do not have to pay tuition fees whilst taking a Leave of Absence but you may have to pay tuition fees for the part of the year you have attended. There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course. Once your Leave of Absence has been approved, your tuition fees will be reassessed by the University.
You can access a copy of the University's Tuition Fee Charging Policy in the Regulations and Policies area of the Registry webpages.
Your Bursary or Placement Allowance will be reassessed for the period that you have attended and the University will use the same deadline dates as they would use to reassess your tuition fees.
You can find information about the fee charging deadlines in the Tuition Fee Charging Policy which you can find in the Regulations and Policies section of the registry website.
If you are a new student who started your degree course in 2012 and have been awarded an Aston Scholarship then your scholarship entitlement will also be reassessed. Your new scholarship entitlement will be based on the number of full terms you will complete that academic year. You can find more information about this in Aston University's Scholarship policy which applied in the year you began your course at Aston.
The university will reassess the amount of tuition fees you will need to pay and will confirm your new tuition fees to Student Finance England. Your tuition fee loan should still be paid to the University but it will only be for the new amount of tuition fees you have been charged.
You must tell SFE as soon as possible if you take a Leave of Absence. You should be able to do this by logging into your on-line SFE account and reporting your Change in Circumstances. A student adviser in The Hub Advice Zone can you help with this and you can arrange an appointment to see an adviser by calling us on 0121 204 4007.
Any absence of up to 60 days should be disregarded and you can still receive funding during this time. This means that if your Leave of Absence will last no more than 60 days, you should be able to continue to receive student funding as normal.
SFE also has discretion to consider student circumstances and may decide that all or part of the financial support is still payable. Most students do not receive funding whilst during a Leave of Absence.
Once SFE receives notification that you are taking a Leave of Absence, they will reassess your funding entitlement for the year. You may be asked to repay be asked to repay any money you were overpaid from your maintenance loan. Your grants will also be reassessed and you may find that you have been overpaid and this overpayment can be taken off any grant payments you are entitled to receive in the future.
You will normally be able to get student funding for your original course length such as a 4 year sandwich degree) plus one extra year. If taking a Leave of Absence will mean that it is going to take you a year longer to complete your studies, then you will use up this extra year. If you have already had to repeat some of your studies, have previously studied at another University or if you have to repeat in the future, then you may find that you cannot get help with your tuition fees or the Maintenance grant for a year of your course. Exceptions can be made to this for students who have compelling personal reasons for repeating their studies.
Once your Leave of Absence has been formally approved your record will be updated and you will need to inform Aston Student Villages that you have been granted a Leave of Absence and you will non longer be studying this year. If you are leaving before the end of your licence contract then you may be held liable for the residence fees for the rest of the year even if you have moved out. It may also be possible for you to fin another student to move into your room instead of you.
Most students cannot claim benefits whilst they are taking a Leave of Absence but there are some exceptions. If you have dependent children or have a disability then you may qualify for Social Security Benefits. Please book an appointment to see one of our student advisers at The Hub Advice Zone by calling on 0121 204 4007 for further information.
Yes. If you are a final year student you are advised to check in case your name has accidentally been added to the list of students who will be finishing their course and can have their accounts deleted.
If you need to take a Leave of Absence and you are in the UK with a student visa, you should seek advice from one of our international student advisers at The Hub Advice Zone.
Taking a Leave of Absence can have very serious implications for your visa and the University will almost certainly have to report you to UK Visas and Immigration for not attending. This would mean that you have to leave the UK and would have to get a new visa to be able to return to your studies after your Leave of Absence.
A Leave of Absence can only be granted for a period of 60 days or more. If you need permission to be absent for a period of less than 60 days then you will need to ask your school for a Short Authorised Absence instead and this will not affect your student visa in the same way.
You can contact our international student advisers by calling 0121 204 4567, emailing us at email@example.com or by calling in to The Hub Advice Zone.
It is sometimes possible to change your course to study another course at Aston. This can depend on whether you have the right grades for entry onto the course, the progress you have made on your existing course so far and if there is space for you on the new course. You need to start by deciding what course you would like to study and then contacting the admissions staff to see if they can offer you a place. It is not normally possible to change your course part way through the year and you may have to wait until the start of the next academic year to start your new course.
You would normally need to apply for your new course through UCAS and it is not normally possible for you to start your new course at your new University part way through the year. You will probably find that you will need to wait until the start of the next academic year to start your new course.
If you do not want to continue to study at Aston then you will need to confirm this by writing to your School of Study. If you are a UK or EU funded student then you will need to tell Student Finance England (SFE) (or Student Finance Services for EU students) that you have left your studies. You can do this using a change of circumstances form (CO1) which is available on the SFE website and also from the Hub. Click here to download the form CO1.
If you will no longer be an Aston student then you cannot continue to live in Aston University accommodation. You need to go to the Accommodation Office in Stafford Tower and take evidence that you are leaving Aston. Once you have returned your keys, your accommodation fees will be reassessed. You can request any refund you are due through MAP.
You will normally have to pay tuition fees for the part of the year you have already attended at Aston. There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course. Once your transfer or withdrawal has been processed, your tuition fees will be reassessed by the University. International students and Postgraduate students will be reassessed on a pro rata basis. Home/EU students will be reassessed using deadlines which are published on the University’s website. If this means that you have paid too much in tuition fees then you can request a refund through MAP.
Your Bursary or Placement Allowance will be reassessed for the period that you have attended and the University will use the same deadline dates as they would use to reassesses your tuition fees.
Your tuition fee loan should still be paid to the University. However, the amount that is paid may change after Student Finance England (SFE) has been notified about you leaving your course. Depending on what time in the academic year you stop attending University, SFE may just pay the reassessed amount of tuition fees to the University or it may still pay the original full amount. If too much money is paid to the University then you can request a refund through MAP. The refund will be paid to you and then you will need to decide whether to pay it to SFE or keep it to use in the future.
You must tell SFE as soon as possible if you will no longer be studying this year or if you change course and/or University. You can do this using a change of circumstances form (CO1) which is available on the SFE website and also from the Hub. Click here to download the form CO1.
Once SFE receives additional confirmation from the University, they will reassess your funding entitlement for the year. You would not normally be asked to repay any money you receive from student loans until after you have finished your studies. If you are withdrawing from your course and will be working then you will be asked to start repaying your loans from the April after your withdrawal unless you are earning insufficient money. Your grants will also be reassessed and you may find that you have been overpaid. If you will be continuing with your studies then this overpayment can be taken off any grant payments you are entitled to receive in the future. If you will no longer be a student then you may be asked to make arrangements to repay any overpayment.
All students who can access student funding from the UK government can normally receive funding for the ordinary length of their course plus one extra year. Any years that you have previously studied at Aston or elsewhere or any repeat years of study are taken into account and can reduce the number of years you can be funded for. Even if you have only attended 1 day, it is counted as a whole year.
If you changed course during the year and have continued with your studies then this just counts one normal year of funding.
If it will only take one year longer to complete your studies then you will just use up your extra year of funding. If it is going to take more than one year longer to complete your studies or if you have already used your extra year’s funding, then you may find that you cannot get help with your tuition fees or the grant for part of your course. This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.
The years that you have previously studied at Aston (and any other Universities) will be taken into account when your funding entitlement for your future course is assessed. If you have more than one year previous study then you may find that you cannot get help with your tuition fees or the grant for part of your course. This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.