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Changing course or leaving University

It is sometimes possible to change your course to study another course at Aston.  This can depend on whether you have the right grades for entry onto the course, the progress you have made on your existing course so far and if there is space for you on the new course.  You need to start by deciding what course you would like to study and then contacting the admissions staff to see if they can offer you a place.  It is not normally possible to change your course part way through the year and you may have to wait until the start of the next academic year to start your new course. 

For further advice please book an appointment with a Student Adviser via the Hub reception as changing course can impact on your SFE funding.

You would normally need to apply for your new course through UCAS and it is not normally possible for you to start your new course at your new University part way through the year.  You will probably find that you will need to wait until the start of the next academic year to start your new course.

Before making a decision to transfer to another university we advise that you book an appointment with a Student Adviser via the Hub reception as it may impact on your funding.

You can make a request to withdraw from your programme at Aston by completing the task on your student home page in MAP.  Your school will reply to you request through the task in MAP so you need to remember to check your student home page regularly.   
If you are a UK or EU funded student then you will need to tell Student Finance England (SFE) (or Student Finance Services for EU students) that you have left your studies. You may be able to do this by logging onto your on line account with Student Finance England and making changes to your application on line.  You could also contact Student Finance England (or Student Finance Services) by phone.  The university will also contact Student Finance England ( or Student Finance Services) to confirm that you have left your studies.

We advise that you meet with a Student Adviser via the Hub reception before withdrawing as it may impact on future funding from SFE.

If you will no longer be an Aston student then you cannot continue to live in Aston University accommodation.  You need to go to the Accommodation Office and take evidence that you are leaving Aston.  You will be liable for payment of rent for the full academic year even if you withdraw.

There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course.  

You can find further information about this in the Tuition Fees Charging Policy.
Scholarships can only be awarded to students who attend Aston University for the full academic year.  If you withdraw from Aston or transfer to another University, you may not be able to receive a Aston Scholarship. 

You can find more information about this in the Scholarships policy that applied in the year you began you course at Aston.    

Undergraduate students will be charged in full  for any full or partial terms attended. 

For Post graduate students you should refer to the tuition fee policy.

The university will reassess the amount of tuition fees you will need to pay and will confirm your new tuition fees to Student Finance England. 

The university will notify SFE if your withdraw partway through the year.

Once SFE receives  confirmation from the University, they will reassess your funding entitlement for the year.  SFE will recalculate your funding back to the dtae you withdraw and may ask you to repay any overpayment immediately.  If you will be continuing with your studies then this overpayment can be taken off any payments you are entitled to receive in the future.

If you are withdrawing from your course and will be working then you will be asked to start repaying your loans from the April after your withdrawal unless you are earning insufficient money. 

The years that you have previously studied at Aston (and any other Universities) will be taken into account when your funding entitlement for your future course is assessed.  If you have more than one year previous study then you may find that you cannot get help with your tuition fees or the grant for part of your course.   Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.

We advise that you make an appointment with a Student Adviser via the Hub reception if you think your funding may be affected.

If it will only take one year longer to complete your studies then you will just use up your extra year of funding.  If it is going to take more than one year longer to complete your studies or if you have already used your extra year’s funding, then you may find that you cannot get help with your tuition fees or the grant for part of your course.  This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.

You will become liable to repay your student loans in the April after you complete your studies.  This means that if you withdraw from University before April, then you may be liable to start making repayments in just a few months time.  Remember that you only have to repay your student loans when you income is above the threshold that applies to you and if you are not earning that much then can defer your repayments.  If you started your course before 1st September 2012 then the income threshold will be £16,910.  If you started your course after 1st september 2012 then the income threshold will be £21,000.  You can also defer your repayments if you decide return to your studies and start a new course.
 If you are thinking of changing course or leaving university and you are in the UK with a student visa then you should seek advice from one of our International Student Advisers at The Hub Advice Zone.  Any changes you make to your planned studies can have serious implications for your visa and Aston University may be obliged to report these changes to UK Visas and Immigration.  If you will no longer be studying at Aston University then your current visa may no longer be valid.  If you are changing course at Aston and it will now take longer for you to complete your studies then you may need to extend your student visa.  You can contact our the international advisers at The Hub Advice Zone on 0121 204 4567 or by calling into The Hub.
Last checked 24/04/2017