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Changing course or leaving University

It is sometimes possible to change your course to study another course at Aston.  This can depend on whether you have the right grades for entry onto the course, the progress you have made on your existing course so far and if there is space for you on the new course.  You need to start by deciding what course you would like to study and then contacting the admissions staff to see if they can offer you a place.  It is not normally possible to change your course part way through the year and you may have to wait until the start of the next academic year to start your new course. 

You would normally need to apply for your new course through UCAS and it is not normally possible for you to start your new course at your new University part way through the year.  You will probably find that you will need to wait until the start of the next academic year to start your new course.

You can make a request to withdraw from your programme at Aston by completing the task on your student home page in MAP.  Your school will reply to you request through the task in MAP so you need to remember to check your student home page regularly.   
If you are a UK or EU funded student then you will need to tell Student Finance England (SFE) (or Student Finance Services for EU students) that you have left your studies. You may be able to do this by logging onto your on line account with Student Finance England and making changes to your application on line.  You could also contact Student Finance England (or Student Finance Services) by phone.  The university will also contact Student Finance England ( or Student Finance Services) to confirm that you have left your studies.  

If you will no longer be an Aston student then you cannot continue to live in Aston University accommodation.  You need to go to the Accommodation Office in Stafford Tower and take evidence that you are leaving Aston.  Once you have returned your keys, your accommodation fees will be reassessed.  You can request any refund you are due through MAP.

You will normally have to pay tuition fees for the part of the year you have attended.  There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course.  

You can find further information about this in the Tuition Fees Charging Policy.

If you started your course before September 2012 then you may have been awarded an Aston Bursary or Placement Allowance.  Your entitlement to these bursaries will be reassessed for the period that you have attended and the University will use the same deadline dates as they would use to reassesses your tuition fees.

You can find further information about the deadlines used for tuition fee charging in the Tuition Fees Charging Policy which you can find in the University's Regulations and Policies.

If you started your course in 2012 onwards then you may have been assessed to receive a Scholarship.  Scholarships can only be awarded to students who attend Aston University for the full academic year.  If you withdraw from Aston or transfer to another University, you may not be able to receive a Aston Scholarship. 

You can find more information about this in the Scholarships policy that applied in the year you began you course at Aston.    

You will need to pay tuition fees for the part of the year you have attended.  There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course.  

The university will reassess the amount of tuition fees you will need to pay and will confirm your new tuition fees to Student Finance England.  Your tuition fee loan should still be paid to the University but it will only be for the new amount of tuition fees you have been charged.

You must tell SFE as soon as possible if you will no longer be studying this year or if you change course and/or University.  You should be able to do this by logging into your SFE on-line account and reported a Change in Circumstances.  A student adviser at The Hub Advice Zone can help you with this and you can arrange an appointment by calling 0121 204 4007.

Once SFE receives additional confirmation from the University, they will reassess your funding entitlement for the year.  You would not normally be asked to repay any money you receive in student loans until after you have finished your studies. If you are withdrawing from your course and will be working then you will be asked to start repaying your loans from the April after your withdrawal unless you are earning insufficient money.  Your grants will also be reassessed and you may find that you have been overpaid.  If you will be continuing with your studies then this overpayment can be taken off any grant payments you are entitled to receive in the future.  If you will no longer be a student then you may be asked to make arrangements to repay any overpayment. 

All students who can access student funding from the UK government can normally receive funding for the ordinary length of their course plus one extra year.  Any years that you have previously studied at Aston or elsewhere or any repeat years of study are taken into account and can reduce the number of years you can be funded for.   Even if you have only attended 1 day, it is counted as a whole year. 

If you changed course during the year and have continued with your studies then this just counts one normal year of funding.

If it will only take one year longer to complete your studies then you will just use up your extra year of funding.  If it is going to take more than one year longer to complete your studies or if you have already used your extra year’s funding, then you may find that you cannot get help with your tuition fees or the grant for part of your course.  This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.

The years that you have previously studied at Aston (and any other Universities) will be taken into account when your funding entitlement for your future course is assessed.  If you have more than one year previous study then you may find that you cannot get help with your tuition fees or the grant for part of your course.  This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.

You will become liable to repay your student loans in the April after you complete your studies.  This means that if you withdraw from University before April, then you may be liable to start making repayments in just a few months time.  Remember that you only have to repay your student loans when you income is above the threshold that applies to you and if you are not earning that much then can defer your repayments.  If you started your course before 1st September 2012 then the income threshold will be £16,910.  If you started your course after 1st september 2012 then the income threshold will be £21,000.  You can also defer your repayments if you decide return to your studies and start a new course.
 If you are thinking of changing course or leaving university and you are in the UK with a student visa then you should seek advice from one of our International Student Advisers at The Hub Advice Zone.  Any changes you make to your planned studies can have serious implications for your visa and Aston University may be obliged to report these changes to UK Visas and Immigration.  If you will no longer be studying at Aston University then your current visa may no longer be valid.  If you are changing course at Aston and it will now take longer for you to complete your studies then you may need to extend your student visa.  You can contact our the international advisers at The Hub Advice Zone on 0121 204 4567 or by calling into The Hub.
Last checked 21/11/2014 GB

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