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Events and Activities on Campus

In addition to the information on events and activities below, we have also prepared the following Guidance documents:

Go to the Risk Assessment page where you can download a risk assessment and safe operating procedure form for your campus event or activity.

Please contact us on 0121 204 4976 or by email at: safety@aston.ac.uk if you have any questions.

From time to time, we receive inquiries from staff and students who wish to organise events and activities either as individuals, or in support of their School or Department, Club or Society.

Event success in safety terms comes down to thorough advanced planning. Through the early involvement of the Health & Safety Unit, University Security, Estates & Capital Development, Campus Services and Risk & Insurance, your event is more likely to succeed.

Events on campus are usually authorised by the Chief Operating Officer (Adèle MacKinlay) who will need the reassurance that plans have been passed and approved by the above departments.

We will need to know specific things about your event and you will need to complete a risk assessment for each aspect. The things that we need to know are as follows:
  • Date(s) and time(s)
  • Venue
  • Name of event organiser(s)
  • Number of staff attending
  • Number of visitors expected
  • Welfare arrangements (toilets, rest breaks, etc)
  • First Aid arrangements
  • Fire Safety arrangements
  • Refreshments
  • Planned activities