Frequently asked questions

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Yes - you must register online through MAP by the deadline even if you wish your degree to be conferred in your absence or if you wish to defer graduation until a future ceremony. 

If you want to be awarded ‘in-absentia’ (not attend the ceremony or any future ceremony), you must confirm the address where your certificate should be posted to (through MAP) otherwise you will not receive your certificate. Your award will be posted after the ceremonies have taken place (the certificate needs to be validated by the Chancellor or their designated representative at the degree congregations first).

Please do not wait for exam results before registering; failure to register will result in you not graduating. If you are in any doubt as to whether you will graduate you must still register via MAP.  If necessary, your name can be withdrawn at a later stage.

No, you should not take registration to mean that you have successfully completed your programme of study. If you are in any doubt about your eligibility to graduate, please contact your appropriate School of Study. 

All graduands are guaranteed two free guest tickets for their ceremony. These tickets have to be booked via the Town Hall Birmingham Box Office. Information about how to book your guest tickets will be sent to you by email closer to the date of your graduation - please keep checking your mailboxes. 

Please note: If you have not contacted the Box Office for guest tickets then there will not be any tickets available for you on the day.

If any guests are travelling from overseas, we would encourage not to book flights before securing two pre-allocated tickets.

You will need to hire the appropriate academic robe from J Wippells and wear smart business attire. You will not be able to graduate if you turn up wearing jeans, t-shirts and trainers.

The ceremonies are formal occasions and graduands are advised to dress appropriately.  We welcome national dress for international students and military uniforms are also acceptable.

Jeans, t-shirts and other casual clothing are not considered appropriate for graduation ceremonies.  We would also recommend that you wear shoes in which you will feel comfortable climbing up/down steps and walking across a large stage. 

It is advisable to bring some safety pins for your gown and hairgrips may be useful for your hat. 

Please note that if you wear a turban, then this will exempt you from wearing an official graduation cap. If you wear a headscarf then the graduation cap will go over the top. 

There is no dress code for guests. 

Your robes will be reserved for you to collect from the Great Hall at Aston University on the day. Signs will be displayed and there will be helpers to point you in the right direction. You should collect you gown at least 2 hours before your ceremony:

July Graduations:

8:00am for morning ceremonies (11:00am).

11:30am for afternoon ceremonies (2:30pm).

You must be robed before proceeding to Checkpoint at the Town Hall.

Your robes will need to be returned to the Great Hall by 7:00pm on the same day.


Ideally you should arrive onto at least two and half hours before your ceremony commences. This will allow you adequate time to collect your robes from the university, travel to the Town Hall and collect your guest tickets (if applicable) and register at Checkpoint.


In order to take part in the ceremony, you must be at the Checkpoint in the Town Hall Birmingham an hour before the start of your ceremony - times to be confirmed

Once you have checked in, you must find your seat in the auditorium and remain seated until the ceremony begins. If you fail to check in or check in late you may not be allowed into the ceremony or be conferred on stage by the Chancellor or their designated representative.

Coats and bags should be left with your guests or in the cloakroom at Aston University or the Town Hall; you will not be allowed to carry them with you when you process into the Auditorium.

Guests with tickets should find their seats in the auditorium whilst you go to Checkpoint.  University and Town Hall staff will be on hand.
As long as you have stated the correct School and award e.g PhD, MSc, BSc, Foundation, on the order - your robes should be correct.

If you attend the ceremony you will receive your certificate in person during the ceremony (providing you do not have a university debt). With your certificate, you will also usually receive a Diploma Supplement.

The Diploma Supplement provides additional information about your degree, including module grades. If you do not attend, your certificate and Diploma Supplement (if applicable) will be sent to you by the week following the ceremony. 

There is no parking available on campus.  Parking can be found at Millennium Point (which is located a few minutes walk away from the university) or alternatively City Centre parking.

The university will be offering a shuttle service to the Town Hall Birmingham and back for graduands and guests from 8am until 6pm. The university and the coach company does not take any responsibility for graduands and guests who arrive late for the ceremonies. It is the responsibility of graduands and guests to arrive on time. 

We have limited parking on campus and at the Town Hall Birmingham. Any graduands or guests requiring disabled car parking need to contact the graduation office for advice. You will need to provide a blue badge in order to obtain a disabled car parking space; make, model and registration number for your car will be asked for by the graduation office.
If you or your guests have a disability or need any additional requirements please enter the requirements onto MAP when registering for your ceremony. Aston University will make every effort to ensure that individual needs are met.

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