Frequently asked questions

Frequently asked questions

Do I need to register if I am not planning to attend my ceremony?  

Yes - you must register online through MAP by the deadline even if you wish your degree to be conferred in your absence or if you wish to defer graduation until a future ceremony. 

If you want to be awarded ‘in absentia’ (not attend the ceremony or any future ceremony), you must confirm the address where your certificate should be posted to (through MAP), otherwise you will not receive your certificate. Please note that you will not receive your certificate until after the ceremonies have taken place (the certificate needs to be validated by the Chancellor at the degree ceremony first).

Please do not wait for exam results before registering; failure to register will result in you not graduating. If you are in any doubt as to whether you will graduate in March 2016, you must still register via MAP. If necessary, your name can be withdrawn at a later stage.

I have registered for a graduation ceremony - does this mean I have successfully completed my programme of study? 

No, you should not take registration to mean that you have successfully completed your programme of study. If you are in any doubt about your eligibility to graduate, please contact your appropriate School at Aston University.

How do I book my guest tickets for the graduation ceremony and how many will I receive? 

Each graduand is guaranteed two free guest tickets for their ceremony in addition to their own ticket. These tickets have to be booked via the Birmingham Town Hall Box Office. Information about how to book your guest tickets will be sent to you by email closer to the date of your graduation. 

If any guests are travelling from overseas, please do not book flights before securing ceremony tickets.

What should I wear?

You will need to hire the appropriate academic robe from J Wippells and wear smart business attire. You will not be able to graduate if you turn up wearing jeans, t-shirts and trainers.

What time do I need to arrive on the day?  

Ideally you should arrive onto Aston campus three hours, or at least two and half hours, before your ceremony commences. This will allow you enough time to collect your robes from the University, travel to the Town Hall and collect your guest tickets (if applicable) and register at Checkpoint.


In order to take part in the ceremony, you must be at the Checkpoint in the Birmingham Town Hall an hour before the start of your ceremony:

Monday 18th July 2016
1.30pm for 2.30pm start time

Tuesday 19th to Friday 22nd July 2016
10am for 11am and 1.30pm for 2.30pm start time

Once you have checked in, you must find your seat in the Auditorium and remain seated until the ceremony begins. If you fail to check in or check in late you may not be allowed into the Auditorium or be conferred on stage by the Chancellor.

What happens to my guests when I go to Checkpoint?  

Guests with tickets should find their seats in the Auditorium, whilst you go to Checkpoint.

How do I know if I have ordered the correct robe?  

As long as you have stated the correct School and award e.g PhD, MSc, BSc, Foundation, on the order - your robes should be correct.

How long does the ceremony last?  

Approximately one hour and fifteen minutes.

When do I receive my certificate? 

If you attend the ceremony you will receive your certificate in person during the ceremony (providing you do not have a University debt). With your certificate, you will also usually receive a Diploma Supplement.

The Diploma Supplement provides additional information about your degree, including module grades. If you do not attend, your certificate and Diploma Supplement (if applicable) will be sent to you by recorded delivery the week following the ceremony.

Where can I park on the day of my ceremony?  

There is no parking available on campus; alternative parking may be found at Millennium Point (which is located a few minutes walk away from the University) or alternatively City Centre parking.

The University will be offering a free coach service to the Town Hall and back for graduands and guests. There will be a cut off time before each ceremony when the coaches will stop running. Please also note that the University and the coach company does not take any responsibility for graduands and guests who arrive late for the ceremonies. It is the responsibility of graduands and guests to arrive on time. 

Is there provision for disabled parking?  

Please note that there are a few disabled car parking spaces available on campus. Any graduands or guests requiring disabled car parking need to contact the Graduation office via graduation@aston.ac.uk for advice. Please note that you will need a blue badge in order to obtain a disabled car parking space, details from the badge as well as the make, model and registration number for your car will be asked for by the Graduation Office.

Does the University provide facilities at the ceremonies for those with special needs? 

If you or your guests have a disability or need any additional requirement please enter the requirements onto MAP when registering for your ceremony. Aston University will make every effort to ensure that individual needs are met.