Frequently asked questions


Do I need to register if I am not planning to attend my ceremony?  

Yes - you must register online through MAP by the deadline even if you wish your degree to be conferred in your absence or if you wish to defer graduation until a future ceremony. 

If you want to be awarded ‘in-absentia’ (not attend the ceremony or any future ceremony), you must confirm the address where your certificate should be posted to (through MAP) otherwise you will not receive your certificate. Your award will be posted after the ceremonies have taken place (the certificate needs to be validated by the Chancellor or their designated representative at the degree congregations first).

Please do not wait for exam results before registering; failure to register will result in you not graduating. If you are in any doubt as to whether you will graduate you must still register via MAP.  If necessary, your name can be withdrawn at a later stage.

I have registered for a graduation ceremony - does this mean I have successfully completed my programme of study? 

No, you should not take registration to mean that you have successfully completed your programme of study. If you are in any doubt about your eligibility to graduate, please contact your appropriate School of Study.

How do I book my guest tickets for the graduation ceremony and how many will I receive? 

All graduands are guaranteed two free guest tickets for their ceremony. These tickets have to be booked via the Birmingham Town Hall Box Office. Information about how to book your guest tickets will be sent to you by email closer to the date of your graduation - please keep checking your mailboxes. 

If any guests are travelling from overseas, we would encourage not to book flights before securing two pre-allocated tickets.

What should I wear?

You will need to hire the appropriate academic robe from J Wippells and wear smart business attire. You will not be able to graduate if you turn up wearing jeans, t-shirts and trainers.

What time do I need to arrive on the day?  

Ideally you should arrive onto at least two and half hours before your ceremony commences. This will allow you adequate time to collect your robes from the university, travel to the Town Hall and collect your guest tickets (if applicable) and register at Checkpoint.


In order to take part in the ceremony, you must be at the Checkpoint in the Birmingham Town Hall an hour before the start of your ceremony - times to be confirmed

Once you have checked in, you must find your seat in the auditorium and remain seated until the ceremony begins. If you fail to check in or check in late you may not be allowed into the ceremony or be conferred on stage by the Chancellor or their designated representative.

What happens to my guests when I go to Checkpoint?  

Guests with tickets should find their seats in the auditorium whilst you go to Checkpoint.  Universtity and Town Hall staff will be on hand.

How do I know if I have ordered the correct robe?  

As long as you have stated the correct School and award e.g PhD, MSc, BSc, Foundation, on the order - your robes should be correct.

How long does the ceremony last?  

Approximately one hour and fifteen minutes.

When do I receive my certificate? 

If you attend the ceremony you will receive your certificate in person during the ceremony (providing you do not have a university debt). With your certificate, you will also usually receive a Diploma Supplement.

The Diploma Supplement provides additional information about your degree, including module grades. If you do not attend, your certificate and Diploma Supplement (if applicable) will be sent to you by the week following the ceremony.

Where can I park on the day of my ceremony?  

There is no parking available on campus.  Parking can be found at Millennium Point (which is located a few minutes walk away from the university) or alternatively City Centre parking.

The university will be offering a shuttle service to the Birmingham Town Hall and back for graduands and guests from 8am until 6pm. The university and the coach company does not take any responsibility for graduands and guests who arrive late for the ceremonies. It is the responsibility of graduands and guests to arrive on time. 

Is there provision for disabled parking?  

We have limited parking on campus and at the Birmingham Town Hall. Any graduands or guests requiring disabled car parking need to contact the graduation office for advice. You will need to provide a blue badge in order to obtain a disabled car parking space; make, model and registration number for your car will be asked for by the graduation office.

Does the University provide facilities at the ceremonies for those with special needs? 

If you or your guests have a disability or need any additional requirements please enter the requirements onto MAP when registering for your ceremony. Aston University will make every effort to ensure that individual needs are met.