Register for graduation

When the online registration goes live via MAP for your graduation ceremony you will given three options:

1) to attend in person; 2) to defer your ceremony; 3) to graduate in absentia* (not attend the ceremony). 

*Please note.  If you choose option 3 you must still register online even if you wish your degree to be conferred in your absence or wish to defer to a future ceremony. 

1) Attend your ceremony with or without guests

Check that you are eligible to attend and identify your graduation time and date. If eligible, please complete the graduation registration task on MAP. You will then need to read the ‘before your graduation’ information carefully to make sure that you hire your robes and book any guest tickets for your ceremony.

When you have confirmed your attendance please check your emails from the graduation office for further information about your day.

2) Defer your ceremony

If you are not eligible or unable to attend your graduation ceremony in 2017, but still wish to receive your degree in person, you may defer your ceremony until a later date.  If you take this option, you will not receive your degree certificate until your award has been conferred at the selected future graduation ceremony.  We would advise you to inform the graduation office at least three weeks prior to your ceremony date if you choose to defer. 

3) Not attend your ceremony and confer in-absentia

If you do not wish to attend your ceremony in person, your degree can be awarded (if eligible) in-absentia by the university. The university will then dispatch your certificate - once validated in the ceremony - either by Royal Mail or DHL (please note that there will be a charge using DHL) in the week following the ceremony.  It will be posted to the address shown on MAP, unless you state otherwise.

Postal delivery can take up to three weeks and if live overseas you should allow at least five weeks. If you are an overseas student, you may wish to send an address label in your native language, including your student university number to The Student Records Team, Registry, Aston University, Aston Triangle, Birmingham. B4 7ET.

Alternatively, you may wish to arrange for your certificate to be collected from The Hub (opening times are 10am till 4pm) which is located in the main building from the 1st of the month following your ceremony.  If you elect another person to collect your award, they must have written and signed authorisation from you to do so and they will need to bring some form of identification.

It is not possible for the university to send your certificate in advance if you wish to go through in-absentia (not attend their ceremony or any future ceremony).  Your award must be validated by the Chancellor or designated representative at the ceremony.

Whichever option you choose we would strongly advise you to still complete the online registration for your graduation via MAP.

Debts to the University

You will  not be awarded your degree if you have any outstanding debts to the University or have any Library books still on loan.

We would advise you to clear your debt without delay.

If you are funded by employers or other external bodies, you must make sure that your sponsor makes any outstanding payments before your ceremony.