Register for graduation

Online registration goes live via MAP on Monday 14 May at 10:00 (GMT).

It is essential that you complete your graduation registration online using MAP by Friday 1 June at 10:00 (GMT).  After this date, you will no longer be able to register.

For your graduation ceremony you will given three options:

1) to attend in person; 2) to defer your ceremony; 3) to graduate in absentia* (not attend the ceremony)

*Please note. If you choose option 2 or 3 you must still register online via MAP even if you wish your degree to be conferred in your absence or wish to defer to a future ceremony. 

1) Attend your ceremony with or without guests

Check that you are eligible to attend and identify your graduation time and date. If eligible, please complete the graduation registration task on MAP. You will then need to read the ‘before your graduation’ information carefully to make sure that you hire your robes and book any guest tickets for your ceremony.

When you have confirmed your attendance please check your emails from the graduation office for further information about your day.

2) Defer your ceremony

If you are not eligible or unable to attend your graduation ceremony in July 2018, but still wish to receive your degree in person, you may defer your ceremony until a later date. Please ensure you register on MAP and choose 'deferment' in the registration by Friday 1 June. If you take this option, you will not receive your degree certificate until your award has been conferred at the selected future graduation ceremony. If you are in doubt as to whether you will graduate in July 2018, you must still register by the deadline of Friday 1 June. It is possible for us to withdraw you from the ceremony if you subsequently cannot attend, but will NOT be able to include you in a ceremony after the registration closing date.

Please not that any graduands who do not respond by the deadline will automatically be sent an 'in-absentia' email from the Graduation Office as we will assume you do not wish to attend your ceremony. 

3) Not attend your ceremony and confer in-absentia

If you do not wish to attend your ceremony in person, your degree can be awarded (if eligible) in-absentia by the University. Please ensure you register on MAP and choose 'in-absentia' in the registration task by Friday 1 June. The University will then dispatch your certificate - after the July ceremonies have taken place- either by Royal Mail or Deltec International (please note that there will be a charge for using Deltec) in the week following the July ceremonies. It will be posted to the address shown on MAP, unless you state otherwise.

Postal delivery can take up to three weeks and if you live overseas you should allow at least four weeks. If you are an overseas student, you may wish to send an address label in your native language, including your student university number via email to reg_studentrecords@aston.ac.uk 

Alternatively, you may wish to arrange for your certificate to be collected from The Hub - opening times are 10:00 - 15:00 (GMT) - which is located in the Main Building. The collection date is from Wednesday 25 July. If you elect another person to collect your award, they must have written and signed authorisation from you to do so (Download certificate collection letter) and they will need to bring some form of identification. 

It is NOT possible for the University to send your certificate in advance if you wish to go through in-absentia (not attend your ceremony or any future ceremony). Your award must be validated by the Chancellor or designated representative at the ceremony before you can receive your certificate.

Debts to the University 

You will not be awarded your degree if you have any outstanding debts to the University or have any library books still on loan.

You can pay your library fines online here. All financial commitments must be cleared and all books returned by Friday 8 June, regardless of the return date marked in the book. Students funded by employers or other external bodies must make sure that their sponsor pays any amount due by this date.

We would advise you to clear your debt without delay.