Once the online registration for your graduation ceremony goes live on MAP, you will have 3 choices, 1) to attend in person, 2) to defer your ceremony or 3) to graduate in absentia (not attend the ceremony).
Please note that you must still register online even if you wish your degree to be conferred in your absence or to defer to a future graduation ceremony.
1) Attend your ceremony with or without guests
Check that you are eligible to attend and identify your graduation time and date. If you can attend your ceremony then complete the graduation registration task on MAP. You will then need to read the ‘before your graduation’ information carefully to make sure that you hire your robes and book guest tickets for your ceremony.
Further information about your day will be emailed to you by the graduation office once you have confirmed your attendance.
2) Defer your ceremony
If you cannot attend your graduation ceremony in 2016, but still wish to receive your degree in person, you may defer your ceremony until a later date. However, please note that you are only able to defer your ceremony once. If you choose to take this option, you will not receive your degree certificate until your award has been conferred at the selected future graduation ceremony. Please also note that you need to tell the Graduation Office at least three weeks before the ceremony date if you choose to defer to a future ceremony.
3) Not attend your ceremony and confer in absentia
If you do not wish to attend your ceremony in person, your degree can be awarded in absentia by the Chancellor. Your degree certificate will be dispatched by recorded delivery in the week following the ceremony (after the Chancellor has validated the certificate at the degree ceremony) to the address shown on MAP, unless you advise us otherwise.
Postal delivery can take up to four weeks. If you are an overseas student, you may wish to send an address label in your native language, including your student university number to Gemma Dawson, Registry, Aston University, Aston Triangle, Birmingham. B4 7ET.
Alternatively, you may arrange collection of your certificate from (date to be confirmed) from The Hub in the Main Building from 10.00am - 4.00pm. If you elect another person to collect the certificate for you, they must have a signed authorisation from you to do so, and show their identification when they collect the certificate on your behalf.
Please note that many graduands who wish to go through in-absentia (not attend their ceremony or any future ceremony) ask for their certificate to be sent out in advance of the ceremony. This is not possible as the Chancellor needs to validate the certificate at the ceremony.
Please note that whichever option you choose, you must still complete the online registration for your graduation on MAP.
Debts to the University
You cannot be awarded your degree if you owe money to the University or have any library books on loan.
You are advised to clear all debt without delay.
If you are funded by employers or other external bodies, you must make sure that your sponsor makes any outstanding payments before your ceremony.