Eligiblity for Graduation

Eligibility to Graduate  

You will be eligible to attend your Graduation if you have successfully completed your studies prior to the date of your ceremony. Your final exam board should have met in sufficient time for your Graduation. 


If you are on a taught Master’s course, your final exam board should have met in sufficient time for you to graduate in July 2017. Research postgraduates should have submitted their final bound thesis to their School Research Office by Friday 16th June 2017

Information for debtors

If you are in debt to the university you will not be eligible to Graduate and the university reserves the right not to allow you to attend your ceremony.  It is university policy to withhold degree certificates until the debt is settled in full.

If you are unsure whether you owe any money to the university, you should go to the finance office with your university student card to check your account for outstanding debt.  We would advise you to check with library services to ensure you do not owe any Library fees or still have books. 

You can pay your Library fines online: https://library.aston.ac.uk/patroninfo


If you submit an application to attend Graduation and receive information indicating that you are not eligible, or if you decide to postpone your Graduation, you will be entitled to a refund on your robes and any guest tickets you have purchased.

Requests for refunds on gown hire fees should be made directly with the gown suppliers.

If you require a refund on your ceremony ticket(s) requests should be made in advance of your ceremony and made directly with the Birmingham Town Hall Box Office.


In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed beyond the of Aston University, we cannot be held responsible for any costs incurred. 

Aston University graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes. 

The university does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.

Data Protection 1998  

The Data Protection Act 1998 means that we are only able to discuss personal and individual student related matters with the student. Graduation office staff are not at liberty to divulge information or take instruction from a third party, even if that third party is a family member.

As a graduating student, even if you will not be attending, your name and course details will be published in the graduation programme which will be handed out at the ceremony.

Your name will also be included in a special edition of the local newspaper. Nevertheless, there is an option for your name and course details to be omitted from the publication when you register for your graduation ceremony via MAP. 

Please note your degree classification will not be published. It will be your name as shown on your passport or birth certificate and listed underneath your programme title.